Reassign Keyboard Shortcuts in Microsoft Office

Reassign Keyboard Shortcuts in Microsoft Office

If you spend a lot of time in Microsoft Office, you can save time by customizing your own keyboard shortcuts. Keyboard shortcuts are just one way to streamline how you work in Microsoft Office, but they can make a big difference, especially for tasks you use often.

How to Customize Keyboard Shortcuts

Creating 'Hotkeys'

The Customize Keyboard window is how you can control the hotkeys used in Microsoft Word (or whatever other MS Office program you've opened). Choose an option from the Categories: section and then pick an action for the hotkey in the Commands: area.

  1. Choose File Tab from the Categories: section.
  2. Select FileOpen from the right pane, in the Commands: section.
  3. One of the default shortcut keys (Ctrl+F12) is shown here in the Current key: box, but next to it, in the Press new shortcut key: text box, is where you can define a new hotkey for this particular command.
  4. Select that text box and then enter the shortcut you want to use. Instead of typing letters like Ctrl, just strike that key on your keyboard. In other words, hit the shortcut keys as if you were actually using them, and the program will auto-detect them and enter the appropriate text.
  5. For example, hit the Ctrl+Alt+Shift+O keys if you want to use that new shortcut to open documents in Word.
  6. You'll see a Currently assigned to: sentence show up under the Current keys: area after hitting the keys. If it says [unassigned], then you're good to move on to the next step.
  7. Otherwise, the shortcut key you entered is already assigned to a different command, which means that if you assign that same hotkey to this new command, the original command will no longer work with this shortcut.
  8. Choose Assign to make the new keyboard shortcut apply to the command you selected.
  9. You can now close any open windows relating to the settings and options.

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